Result service in general
Using an automated timekeeping application and equipment is only a small part of providing successful event result service experience to your event's participants and spectators at event site as well as to chair viewers at home.
Here is a check list of different important steps you should take care of and acquire more information when planning an event with automated result service system:
- Educating officials and supporting staff how to organize things before the event
- Figuring out the best way of acquiring and handling event and participant related information before the actual event
- Servicing, storing, and carrying result service equipment from one place to another
- Constructing the event site with result service equipment
- Using your result service equipment and application
- Dealing with different ways of providing real-time result data during and after the event
This material provides information to above steps 5. and 6. Also all other steps must be taken care of.
- 1 Result service in general
- 2 Installing J2Chrono software to your computer
- 3 Launching J2Chrono software
- 4 During the first launch
- 5 First event results
- 6 Starting the race
- 7 During the race
- 8 Live service
- 9 After the race
- 10 Timing Stations
- 11 Peripherals
Installing J2Chrono software to your computer
To download software go to http://support.enymind.fi and log in. Username and password will be provided with the license order confirmation email.
Download Windows installation media file (.exe) from support.enymind.fi
If you don't know how to install new software to Windows check:
Download Debian installation media file (.deb) from support.enymind.fi
If you don't know how to install new software to Ubuntu check:
Launching J2Chrono software
After the installation, the installation program has created icons for programs on your computer desktop. Start the software on your computer by clicking the shortcut on the desktop.
During the first start program, it may take longer, up to 60 seconds. The program creates a necessary first start-up settings, and databases on the hard disk of the computer.
Operating system time
If the time of the operating system is automatically synchronization via the Internet, you should synchronize it manually as soon as the machine is started before starting J2Chrono program.
Another option is to disable automatic synchronization. An accurate time of the day does not matter if you use just one computer to make the results.
If you have two or more computers those all must use exactly same time.
During the first launch
After the software have been launched for the first time you will have to do some configuration before usage.
Initially, each software must be registered in order to be able to communicate with each other and other network services in the future. The credentials are same as those used at the download page.
You can access registration from top menu of each software.
Please note that during the registration:
- Computer's time and date must be correct and in time
- Name of the registered instance must have an unique name, like "computer 1"
- During the registration the computer must be connected to the Internet
Before making the results the first time you need to create the following:
- At least one point scheme
- Point schemes can be created using top menu: Competitions -> Point Schemes
- The formula is <number><space><number><space><number> and so on.
- Example: 25 22 20 18 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
- At least one competition type
- Competition types can be created using top menu: Competitions -> Competition types
- Enter a name, result scheme, point scheme, and clock type.
- Use result scheme according to type of competition; if only one timeline use "Track" and for multiple timelines use "Route"
- Use clock type according to type of competition; when mass start use "Timer" and any other type of start or when multiple timelines use "Realtime"
- At least one class
- Classes can be created using top menu: Competitors -> Classes
ChronoFly program will not be used in track type sports where there is only one timeline. In track type sports you can operate everything and create results using only J2Chrono.
Route type sports you need start-finish pairs and other type of timelines which are managed with ChronoFly program. ChronoFly sends individual times to J2Chrono where they are processed further to create results.
First event results
Timing of the first competition a challenging situation. We recommend not to leave the studying of J2chrono software to the last minute when it is time to create real results for real event.
Please do studying beforehand and arrange some pilot events first to get yourselves familiar with the software.
In track type sports you often do not have to worry about data communications because all timing functions are operated in one computer with exception of transmitting the results after the competition to the club website or other service that requires Internet access. For Internet access you need additional equipment, such as 3G dongle and subscription from your Internet operator.
In route type sports data communication must be taken into account the, eg. transferring times from one timeline to another. All of these timing functions are often located at different computers and times needs to be moved with ease from machine to machine.
If the computers are located in close proximity of each other (less than 200 meters radius) you can use local LAN solutions such as ethernet cabling or wireless local area network (WLAN). If the distance is longer it is necessary to transfer the data through public network (mobile Internet, 3G, etc ..). The use of public networks require additional equipment such as 3G dongle and a subscription from the Internet operator.
Creating fully working large scale WiFi network to the event site is a job of a specially skilled person.
Some advices from Microsoft when using Windows:
In Local Area Network computers are connected to each other using IP addresses. The important thing is to figure out IP address of a computer operating J2Chrono software which is why you should use only fixed addressing. Other programs (like ChronoFly) will send the times to this address for further processing. Computer's IP address can be set to other programs, such as ChronoFly, using application settings.
In case of Public networks please use either a VPN solution or a live sync function through which information can be transferred through the Internet safely between timekeeping stations (ChronoFly) and J2Chrono. In this case IP addresses does not really matter because mobile Internet rarely has public IP addresses.
Preparing the software
The programs must be set to act by way of you event.
For each event you must create a new competition as every race is different at least what comes to participants.
Create new race
After the initial settings have been made you can create a new race. Use top menu: Races -> Database
Enter needed information:
- Race name
- Competition Type
- Live event (only in cases when it is desired to use the live service which is a separately ordered service)
One of the most crucial setting is "Bring competitors automatically". This where you select whether you want participants to be selected manually before the start of the race or bring participants automatically during the race.
Other options are not mandatory.
Rounds and timelines
After adding of the race program will create one round called "First round". The user must either delete or rename it according the event. Also one top-level item "Parent round" is created. The top level item can not be deleted.
You can add, edit, and delete an existing round by press the mouse 2nd button over the tree.
Track type sports
In track sports it is essential that each round is it's own race. Examples: Exercise 1, Exercise 2, Qualifying 1, Qualifying 2, Round 1, Round 2, etc.
The most relevant information is the name of the round and it's time. Time is not the duration of the round, but it is estimated start time of the round in race schedule. You can also select some settings which affect rankings like the maximum approved number of laps, and whether the first track would be a complete lap or not.
Route type sports
Rounds must include a whole structure of the race route. For example: ST 1 Start, ST 1 Finish, ST 2 Start, ST 2 Finish
Determining the sequence number of each time station (timeline) is important. Sequence number must be unique within the race. Example:
- ST 1 Start -> 1
- ST 1 Finish -> 2
- ST 2 Start -> 3
- ST 2 Finish -> 4
Also make sure that round type is set correctly. You can add and modify round types from top menu: Races -> Round types
Add all the participants from top menu: Competitors -> Database
Competitors may be added either individually or import them pre-filled spreadsheet (Microsoft Excel, OpenOffice Calc) etc. Use .csv format when importing.
If necessary you can also add more classes from the top menu: Competitors -> Classes
Compulsory information of a competitor: first name, last name, class, number, transponder
Starting the race
- All competitors are added. Each competitor has its own transponder number set.
- The race has all necessary rounds / timelines with the correct settings.
- Check the functionality of peripherals (printer, 3G dongle) of your computer. Internet connection should only be tested at the event site as the reliability of mobile Internet will vary a lot between different locations.
Just before the start of the race
- In Track sports check that the correct round is selected. The selected round is shown as bold text in relation to other rounds. If you gave the time according to the schedule of race rounds will also appear in order.
- The selected item you can change the mouse by double-clicking. However, do not replace the item among the chronograph, but only between batches.
- At the start of each round be sure to start the stopwatch.
- In Route sports check that the data transmission works flawlessly between ChronoFly timekeeping stations and the J2Chrono.
- If you have a reader or decoder check that it is turned on and that the program has noticed its existence and the connection is established.
During the race
When the first round has started and the stopwatch is also started you can move steps bellow.
Monitoring the race
The most crucial thing during the timekeeping is to monitor that everything works flawlessly. Each competitor must get a time in one way or the other when one passes timeline. The time can either be automatic from a reader/decoder or manually entered. Manually entered time accuracy is always worse when compared to automatic.
Always practice how you can add a manual time to time station (ChronoFly) software. Hint: F1 or Ctrl.
Reporting of results
Reporting and printing the results can be done with Reporting window which can be opened from left menu of J2Chrono.
At every reporting window there is Print button which opens a new Print dialog box.
The purpose of Live service is to enable the publication of the results in real time while the race runs. Live service can also be used as publishing and archiving results at the end of the race. See the example of Live service at: http://chrono.live
In order to get the Live working the you need to set desired live address and password to J2Chrono. Live addresses are provided with the form of clubname.live.enymind.com with the domain part of .fi .com or .net
Adding a race
Races can be added to and removed from Live using http://support.enymind.fi
Results are synchronized automatically to Live service. Only rounds need to be added manually by selecting from J2Chrono's top menu: Live -> Add rounds to live
Also results can be added to Live afterwards by pressing the mouse 2nd on top of the desired round and selecting "Sync results to live".
Using live service for data transmission between stations
It is possible to use Live to transfer data between timing stations and J2Chrono. In this case at J2Chrono settings you must enable "Fetch times from live server".
In addition ChronoFly must also be set to send times to Live service. Set TCP/IP protocol to "chronocloud", add live address, and live password.
Timing data is also backed up to Live server and can be downloaded from http://support.enymind.fi
After the race
Making final results
Final results can be created with Reporting window. From the top menu of the Reporting window you find appropriate screens to process and print the results, lap times, and other necessary data of the race.
Results can be printed or transferred to spreadsheet program for further processing. Results can also be saved in HTML format for publishing at the Internet.
See ChronoFly Käyttöohje (in Finnish)
Data transfer between stations: Asemat ja tuloslaskenta (in Finnish)
Readers and decoders
Read reader equipment manufacturer's own user manual to figure out how they work.
General troubleshooting of the reader: Reader debug
General information about auxiliary equipment see: Digital IO (in Finnish)
There is WebSocket support in ChronoFly: ChronoFly WebSocket